Vendor Info Packet

Vendor Information

Event Name: She Said Yes! Bridal Shows - "Engaged Couples Date Night"

Event Details:

• Location: Rogers Farm, Buffalo, SC

  • Rogers Farm is a stunning, rustic venue nestled in the heart of Buffalo, SC. Known for its beautiful countryside views, lush greenery, and charming barn spaces, it offers a romantic and inviting atmosphere. Couples and vendors alike will appreciate the authentic charm and spacious grounds, making it an ideal location to create lasting memories and plan dream weddings.

• Date: Saturday, February 15th, 2025

• Time: 5:00 PM – 9:00 PM

• Setup: The day of the event at 2:00 PM (Certain vendors may request more time due to extenuating circumstances)

Event Schedule:

Couples will have endless opportunities to connect with vendors, ask questions, and discover the amazing services and products you offer throughout the event. Vendors are invited to step out from behind their booths and dive into the fun! Be engaging, mingle with guests, and become part of the vibrant energy of the night. Use your booth as a base for your materials, like signage, video demos, and business cards, but don’t feel tied down—this is your chance to make a lasting impression. Wear your name tag proudly, start conversations, and let your personality shine!

5:00 PM - 6:00 PM: Vendor Meet & Greet
Kick off the evening with a fun and elegant start to the night! Couples will enjoy a variety of adult beverages, while mingling with vendors in a relaxed, intimate setting. This is your chance to introduce your business and connect with brides and grooms in a personal and engaging way. This is not just a showcase—it’s a fun date night for engaged couples! Help them enjoy the evening by making it all about connection and good vibes. We recommend saving the discussions about pricing and contracts for later; tonight is about building relationships and showing them why you’re the perfect fit for their wedding day. 

6:00 PM - 6:45 PM: Dinner Service
Couples will savor a delicious dinner, giving them the opportunity to taste amazing cuisine that could be perfect for their wedding day. Couples will enjoy a delectable multi-course dinner featuring gourmet dishes from a local catering vendor. Following dinner, guests will indulge in an assortment of mouthwatering desserts, providing a sweet end to the dining experience.

6:45 PM - 7:45 PM: Dancing with a Live DJ
Get ready for an unforgettable dance party hosted by iPartyology Entertainment! Couples will hit the dance floor and experience firsthand what an energetic and fun wedding celebration could feel like with the right DJ. Other forms of entertainment will be available during this time to elevate the experience, including photo booths, 360 booths, and photo roamers, giving couples fun ways to create lasting memories. Vendors such as photographers and others are encouraged to join the festivities, as this provides a unique opportunity to connect with couples on a fun and interactive level, building rapport in an engaging atmosphere.

7:45 PM - 8:00 PM: Almost Newlywed Game
Couples will test their knowledge of each other in this fun and engaging game! Big prizes will be awarded to the couple who knows their partner best, adding excitement and joy to the evening.

8:00 PM - 8:30 PM: Guys Know Everything Game
It’s time for the guys to step up and prove they’re the kings of trivia! This game is packed with fun, as the guys tackle questions every man should know—from sports and cars to random guy facts—all for a chance to win a $50 Visa gift card. Meanwhile, the ladies can enjoy uninterrupted time exploring vendor tables, making connections, and dreaming up their perfect wedding. This fun-filled game keeps everyone entertained and adds a playful twist to the evening!

8:30 PM: Grand Prize Drawing
The night will culminate in the announcement of the Grand Prize Giveaway, featuring high-value wedding add-ons donated by participating vendors. Winners must book a package with the respective vendors to claim their prizes.

9:00 PM: Event Conclusion
The evening will come to a close, leaving couples with wonderful memories, valuable vendor connections, and inspiration for their wedding day.

Vendor Benefits:

We will be taking 100% of profits from vendor tickets and recycling them back into marketing for this show. You read that right. We are not keeping a penny of your money for being apart of the show. We are funneling it into online advertising so that we can have an amazing show and so you can have real value for your money. In turn, this will hopefully create a relationship that will last and benefit all. All we ask from you is for you to be just as excited as we are about it and help us promote where and when you can.

• Extensive Exposure: This event is unlike any other! It’s more interactive, more engaging, and less formal than traditional showcases. With its party-like format, couples can truly enjoy themselves while connecting with vendors on a personal level, making it easier to build meaningful relationships.

• Lead Access: All participating vendors will receive a comprehensive link containing a detailed list of attending couples, complete with their contact information and wedding details. To keep the experience seamless for the couples, please refrain from asking them to resubmit this information at your booth. Instead, use the provided couple ID# to make notes or keep track of your interactions. This streamlined approach ensures couples can relax and enjoy the event without feeling overwhelmed.

• Marketing Support: This event will be promoted through extensive mass marketing efforts, combining paid advertising with the collaborative efforts of all participating vendors. Vendors will be featured in social media ads, email campaigns, and event signage to maximize exposure. Additionally, vendors are encouraged to leverage their own networks by sharing event details with current clients, leads, and followers on social media. This collective effort ensures a greater turnout, benefiting everyone involved by creating a vibrant and engaging event atmosphere. Success depends on teamwork, and by working together, we can make this event extraordinary for both couples and vendors.

• Networking Opportunities: Strengthen your network by building meaningful relationships with other talented wedding professionals. This event is not just about showcasing your services—it’s about collaboration and community. Each of us has clients who may need the services of another vendor, and this event provides the perfect platform to be that connection for your clients to other amazing vendors. By connecting and sharing referrals, you’re not only helping your clients but also building a trusted network of industry professionals. Forge partnerships that could lead to future collaborations and grow your industry connections in a fun and interactive atmosphere that encourages teamwork and creativity.

• Interactive Engagement: Throughout the event, vendors will have numerous opportunities to showcase their services and connect with couples in dynamic ways. From the lively Vendor Meet & Greet to the interactive dance party and games, these moments allow vendors to engage directly with couples in a relaxed, fun atmosphere. This format encourages genuine conversations and lets vendors demonstrate their expertise in an organic and memorable way, ensuring they leave a lasting impression on potential clients.

• Creative Contributions Welcome: We value your creativity and input! If you have an idea that could enhance the event, we encourage you to share it with us. Whether it’s adding decor, offering unique activities, or contributing something special to the ambiance, your creative contributions are always welcome. For example, if you’re a decorator who wants to bring draping or custom designs to the venue, we’re happy to support and showcase your talent... and then we can brag about it throughout the event. Let’s collaborate to make this event unforgettable for everyone!

Vendor Requirements:

• Table Space: Each vendor will be provided a 6-foot table with linens, two chairs, and access to electricity. Please note that Wi-Fi will not be available at the venue. We recommend downloading any photos, videos, or presentation materials you plan to use beforehand or bringing a mobile hotspot to ensure you’re fully prepared. Your booth will serve as your base of operations for promotional materials such as signage, video demos, and business cards. We do encourage you to step away from your table, mingle with attendees, and actively participate in the event. This approach ensures you make meaningful connections while still having a dedicated space to showcase your services. Your booth will serve as your base of operations for promotional materials such as signage, video demos, and business cards. However, we encourage you to step away from your table, mingle with attendees, and actively participate in the event. This approach ensures you make meaningful connections while still having a dedicated space to showcase your services.

• Setup: Vendors must set up their displays to fit within their table space. While we encourage creativity and flair, please be courteous of your fellow vendors and respect their space. Remember, there is such a thing as too much, so focus on showcasing your services in a way that attracts attention without overwhelming the area. Your booth is your base of operations, but feel free to step away, mingle with attendees, and make meaningful connections throughout the event. Your vibrant personality and an iPad filled with stunning pictures and engaging videos can have a far greater impact than even the largest banners. Focus on drawing people in with your energy and creativity—it’s all about leaving a memorable impression that resonates. Keep this in mind as you prepare for the event!

• Promotional Efforts: Vendors are required to:

  • Share daily posts on your social media platforms, groups, and pages about the event using the provided links and captions. To make your posts stand out, we will create custom-designed ads that highlight your company and showcase your unique services. These personalized ads make your promotional efforts shine and encourage you to take pride in spreading the word about the show.

  • Send at least one text or email to your current clients and leads, inviting them to the event. By leveraging your network, you help create a bigger and more vibrant turnout, which benefits everyone involved. Together, our combined efforts ensure that this event is a huge success and provides incredible opportunities for both vendors and couples alike.

• Need inspiration to make your service stand out? We’re here to help! Give us a call, and we’ll brainstorm creative and unique ways to help you shine bright at the event. Let’s collaborate to showcase your brilliance and leave a lasting impression on all the attendees!

Additional Show Opportunities:

• Sponsor Logo on Large TV Screens: Showcase your brand in style throughout the event on our large TV screens! We’ll feature a 30-second commercial highlighting your company name, services, and examples of your work. Your ad will rotate multiple times during the night alongside other vendors, ensuring maximum exposure to all attendees. Simply provide us with high-definition logos, pictures, videos, and any text you want included. We’ll handle the creation of your commercial for a professional and polished look—unless, of course, you prefer to design it yourself! This is your chance to shine and capture the attention of attending engaged couples in a big way.

• Social Media Spotlight: Get ready to shine! We’ll feature your business and contact information multiple times on our social media before the show, helping you connect with potential clients even before the event begins. Our goal is to build excitement and engagement, ensuring you’re top of mind when attendees walk through the door.

Grand Prize Giveaway:

• Vendors are encouraged to contribute an exciting, high-value add-on or premium service to the grand prize package—think upgrades, unique experiences, or standout offerings that will wow the winners! This is a fantastic way to showcase what makes your business special. Please provide the estimated value of your contribution to help us promote the grand total prize value and create buzz around this incredible giveaway. Remember, winners must book a package with you to redeem your contribution, giving you the perfect opportunity to connect with excited couples and turn them into loyal clients. And if they don’t need your services, you’ve risked nothing but gained incredible exposure for your brand. This is a win-win opportunity to show off what makes your business unique while making meaningful connections with potential clients who are excited to plan their special day! Let’s make this grand prize the talk of the event!

Pricing:

• Standard Vendor Table Space: $125

• If you require a large space without a table, please contact us directly at 864-285-5450 for availability and pricing. (Ex. Photobooth or DJ)

Notice:

• Some vendors will be required to provide a event liability insurance (food & drink services, etc). All other vendors do not need to provide any event insurance for the event. We will notify you immediately if one is needed for your service.

Reserve Your Space Today! Spaces are filling up fast—don’t miss your chance to be part of this one-of-a-kind event! Secure your spot today to connect with excited brides and grooms who are ready to plan their dream wedding. Let’s create something extraordinary together!

Contact Information: She Said Yes! Bridal Show

Website: www.shesaidyesevents.com

Phone: 864-285-5450

Email: hello@shesaidyesevents.com